Office Assistant at the University Archives

·         Arranges and organizes records (transferring, boxing, and labeling)

·         Conducts inventory and shelf reading of collections

·         Assists in encoding inventory lists and other finding aids, as needed

·         Daily monitoring and recording of room temperature and humidity levels in the storage and working areas

·         Performs daily routine of operating equipment in the storage and research areas (lighting fixtures, air conditioning units, air cleaners, dehumidifiers, public access computers, and TV displays)

·         Assists in monitoring the physical upkeep of the unit

·         Performs basic periodic cleaning of archival records under close supervision of the unit’s Director

·         Locates, retrieves, and shelves requested/used materials to and from storage areas

·         Assists the frontline staff in answering clients’ queries, as needed

·         Scans and photocopies requested materials

·         Assists in pick-up, receiving, and delivery of documents and receptions of calls

·         Assists in handling petty cash withdrawals, encashments, and payments at the cashier, and other accounting related tasks, as needed

·         Provides clerical support such as filing, binding, and copying

·         Assists in setting-up/installation of exhibit materials and displays

·         Performs other related tasks that may be assigned by the immediate supervisor